Frequently Asked Questions

Please click on a term below to find answers to commonly asked questions about Click™:

General information

Transition to the new system

User Education

IRB

IACUC

EHS (Safety) - Radiation Safety Committee, Institutional Biological Safety Committee, Institutional Stem Cell Research Committee

General information

Q. What is Click?

A. Click is a research compliance management system. At MSU, it will manage IRB, IACUC, and EHS compliance activities. This Huron software product is currently in use at several peer institutions, including University of Michigan, Northwestern University, Rutgers University, Pennsylvania State University, and the University of Wisconsin. 

Q. When will I start using the new system?

A. Investigators will begin using Click for IRB protocol submissions in December 2017. The software's IACUC and EHS functionality will go live in May 2018 and August 2018, respectively. Please see the timeline for more information about the software deployment.

Q. Does Click require two-factor authentication?

A. Yes

Q. Will I still be required to use the VPN to access Click modules?

A. No.

Q. Is Click accessible through different browsers?

A. Yes, Click supports most commonly used browsers, with the exception of Edge, which may have limited support.

Q. Will Click integrate with other systems?

A. Yes, Click will integrate with other MSU systems, including Kuali Coeus, the Learning Management System (LMS) for compliance training, MSU's Identity Management (IDM), and Organization of Interest (OOI) systems.

Transition to the new system

Q. Do I have to use the new system?

A. Yes, When Click is deployed on campus, legacy systems and processes for submitting IRB and IACUC protocols will be transitioned to Click™. More information about this transition will be posted. 

Q. How will I access Click?

A. Access to the Click system will be available in five locations: the Office of Regulatory Affairs' website, the Human Research Protection Program's website, the Animal Care Program's website, the Environmental Health and Safety website, and the EBS Portal.

User Education

Q. What kind of educational options are available?

A. Support materials will be available on the RA Project website, including video demonstrations, help guides, and online user manuals.

IRB

Q. When will I start using Click for IRB submissions?

A. Researchers will begin using Click for all new IRB submissions on 4 December 2017. This includes new submissions for:

  • Initial review of exempt, expedited, and full board studies
  • Renewals
  • Revisions
  • Human subject research determination
  • 45 CFR 46.118 determinations
  • Requests to use an external IRB
  • Unanticipated problems involving risks to subjects or others
  • Protocol deviations
  • Other reportable events
  • Closures

Q. How long will researchers have access to past IRB submissions in the MSU IRB Online System?

A.The MSU IRB Online System is planned to be available for one year after go live, until 4 December 2018.

Q. What if I need a document from the MSU IRB Online System after 4 December 2018?

A. You can request a document from the Human Research Protection Program, as they will continue to maintain study records as required by law or regulation. 

Q. Are there any specific cut-off dates that I should be aware of?

A. Yes. On 22 November 2017, the MSU IRB Online System will no longer accept the following types of new submissions for expedited and full board studies:

  • Initial review
  • Renewal
  • Revisions

New submissions for expedited and full board studies will resume in Click on 4 December 2017. This cut-off is needed to perform a partial transfer of data from the MSU IRB Online System into Click for active expedited and full board projects.

The 22 November 2017 cut-off date does not impact submissions for:

  • Exempt applications
  • Human subject research determinations
  • 45 CFR 46.118 determinations
  • Unanticipated problems involving risks to subjects or others
  • Requests to use an external IRB
  • Protocol deviations
  • Other reportable events
  • Closures

Q. What will happen to expedited or full board submissions that are pending as of 22 November 2017?

A. Any submissions for expedited or full board projects that are pending as of the cut-off date on 22 November 2017 will continue to be reviewed in the MSU IRB Online System until the review is complete. Submissions will then be transferred into Click on an ad hoc basis.

Q. How will Click's implementation affect my active IRB protocols?

A. The answer depends on the type of research project.

Projects in the expedited or full board review level with current IRB approval will move to Click prior to its deployment with a partial data conversion.

Projects determined to be exempt or closed expedited or full board projects are not being transferred from the MSU IRB Online System to Click.

Q. What information is being transferred into Click from the MSU IRB Online System?

A. Projects in the expedited or full board review level with current IRB approval will move to Click prior to its deployment with a partial data conversion. The partial data conversion will include minimal data to create and save a record in Click from the MSU IRB Online System.

Examples of the types of data being converted include:

  • Title
  • Brief description
  • PI, Secondary Investigator, Study Coordinator as applicable
  • MSU Sponsored Programs funding number
  • Information about drugs, devices, external sites
  • Approval and expiration dates

Supporting documents such as consent forms, instruments, etc. will not be uploaded into Click.

Q. What information will I need to provide in Click for transferred expedited or full board projects?

A. At the time of continuing review or a modification of a transferred expedited or full board project, researchers will be asked to:

  • Review pre-populated SmartForm data to assure it is correct and edit if necessary
  • Input any additional SmartForm data
  • Add study team members
  • Link any active grants
  • Upload documents that are currently approved and in use (dependent upon study status)
  • Describe the current status of the study

Q. What are the most significant changes for researchers?

  • Eliminate the need to email supporting documents
  • Provide a more transparent history of actions taken
  • Provides the ability to update the study to reflect the current status of the study
  • Feature of My Inbox in Click, which provides researchers with a listing of all studies that require action on the part of the researcher or study team
  • Review questions from IRB members will be compiled into one communication to the researcher
  • Submission processes will use protocol templates to provide study specific information
  • Eliminate use of the G-PID for guest investigators
  • Eliminate the use of VPN (Click uses two factor authentication)
  • Easy access to all approved study materials
  • Ability to generate a comment to your IRB coordinator through Click

IACUC

Q. When will I start using the new system for IACUC protocols?

A. Investigators will begin using Click for IACUC protocol submissions in May 2018. However, this will be a "soft" roll out. Currently approved AUFs will continue in our Word, paper-based system until they expire.

Q. Are there any specific cut-off dates that I should be aware of?

A. The IACUC module will launch for use in May 2018. The cut-off for use of the current forms for IACUC submissions will be in early July 2018.

Q. How will Click's implementation affect my active IACUC protocols?

A. Your currently approved Animal Use Forms (AUFs) will continue in the old system until they expire unless the PI chooses to transition to Click. Amendments can be made in the old system until the expiration of the AUF.

EHS

Q. When will I start using the new system for EHS compliance?

A. The Click Safety module is scheduled to roll-out in August 2018.